You can easily customize event invitations for your speakers and moderators — ensuring they have all the details they need. Personalize your messages, add key information, or send reminders to specific users.
How to customize the invitation email:
Go to Settings > Users and Roles.
Enter the email address of the person you’d like to invite:
If they’re already part of your organization, their name will appear in the list — simply select them.
If they’re new, type their full email address. This will also invite them to join your organization.
Toggle on Configure speaker/moderator email invite.
Add your email subject and body.
You can use placeholders wrapped in
%symbols to personalize each message automatically:%presenter%→ inserts the presenter’s name%role%→ inserts the role name%meeting%→ inserts the meeting nameExample: “%presenter% has invited you to be a %role% in %meeting%.”
Click Add User. The invitation email will be sent automatically with a link to accept the role.
💡 Tip: The last email you write will be saved, so you can easily reuse it for multiple roles if needed.
▶️ Watch the process of how to customize the invitation email from start to finish below.
